Business Co-ordinator - POSITION FILLED
Full Time / Maternity Cover
We are looking for a Business Co-ordinator to provide Maternity Cover up to 30 April 2023. This position is based in our Silkeborg office in Denmark, but there will be an opportunity for Hybrid Working following a review period. In this role, you will work as part of a large international team and in close daily cooperation with the local Area (Sales) Manager. You will be required to work with high level of precision and be confident and capable of handling multiple duties and deadlines. This includes but is not limited to making sure all deliveries, documents, customer /supplier communications and requests, are managed daily, to a high level and on time.
MBP Solutions was founded in 1999 and specialises in adding value to biological by-products through unique know-how regarding product applications, sustainability, sales and marketing, legal compliance and supply chain management.
With a focus on the utilisation of the resources in biological by-products, MBP Solutions has developed a unique service called OMBP (Outsourced Management of By-Products) where by-products and wastes from 33 different factories in Europe and North America are managed in a sustainable way.
Your main tasks will be:
- Supporting the Area Manager with daily coordination of orders for our key account and trading businesses, including contract management, processing orders, booking transports and liasing with customs.
- Proactively follow up with external transporters and the internal logistics team on deliveries.
- Managing customer and supplier queries relating to invoices, checking incoming supplier invoices and forwarding to accounting for booking.
- Actively reporting contract status to the Area manager, suppliers and customers
- Completing monthly excel activity sheets for key account reporting.
- Actively using the CRM, ERP and TQM (document management) systems.
- Responsible for the ISCC and RSB sustainability matters for coverage areas including issuing sustainable delivery notes to customers, collecting sustainable delivery notes from suppliers, correct document filing and updating ERP with sustainable information.
- Debt chasing.
- General office administration tasks such as ordering stationary, IT/ office equipment, dealing with post etc.
- Adopt a LEAN mentality towards working processes and practices.
- Work as part of the wider BC Team on projects and tasks, as required.
We are looking for someone who has:
- Previous experienced within logistics
- Used to working with analyses, statistics and data
- Well versed in relevant Microsoft IT programmes
- Experience of building relationships across all levels and areas of the business along with a pragmatic approach to problem-solving.
- Written and verbal English language skills at business level
Your Demonstrable Skills / Profile:
We are looking for someone with the following essential experience or qualifications (please only apply if you can demonstrate your experience, by providing on the job or education examples):
- Demonstrable experience in sales admin/ logistics or sales coordination work.
- Evidence of a customer focused approach with strong relationship building skills.
- Experience working in a fast-paced business/company.
- Demonstrable experience in with contracts / moving products / working with customers and suppliers.
Desirable experience or qualifications:
- Business Administration, Logistics or Planning qualifications, or other relevant subject.
- Experience from work in the customs system
- Other language skills such as Scandinavian or German is advantageous
- Contract negotiation experience
- Continuous improvement / Lean / Six Sigma
Essential demonstrable Skills/Profile we are looking for:
- Strong communication skills, with the ability to communicate effectively at all levels
- Structured, methodical and well-organised
- Computer literate and comfortable using standard MS Office applications, preferably intermediate to advanced Microsoft Excel
- Ability to work well on own initiative, presenting ideas
- Results focused and flexible to achieve business goals
- Resilient with the ability to work well under pressure and to deadlines
- Enthusiasm and self-motivation, with a proactive approach to all tasks
- A team player who contributes to our collaborative culture
- High attention to detail with evidenced problem-solving skills
Why work for us?
Sustainability has been part of our ideological backbone since the beginning, as our organisation captures and delivers value in economic, environmental and social terms. Our business brings to life the concepts of industrial ecology and circular economy by materialising the idea that the waste stream of one industry can be used as a key resource by another.
Our technical expertise, market knowledge and legal understanding help to promote the optimal and efficient use of natural resources, reduce waste and toxic emissions, reduce operating costs and generate new revenue. As a result, we improve the environmental, economic and social performance of our suppliers and customers, with whom we work together to enable the recycling and recovery of residual resources. MBP has several sustainability and quality certifications and works actively with LEAN.
- A salary of 33,000 to 35,000 DKK per month, depending on experience.
- Working for a Company dedicated to sustainability, the environment and natural resources.
- A friendly, professional and nurturing culture, dedicated to engagement and retention.
- Flexibility with home working after probation.
- Training opportunities with a focus on professional development.
- Occasional international travel to other MBP offices (role dependent).