Business Coordinator

Are you a detail-oriented professional with exceptional customer service skills? 

We are seeking a Business Coordinator (BC) to support our Purchase and Sales Managers in their daily operations. This role involves managing tasks from contract signing to the receipt and shipment of goods. As a Business Coordinator, you will ensure all tasks are completed efficiently and professionally, with all documentation being compliant and accurate. This hands-on position offers the chance to work with employees, customers, and suppliers across the US, Europe and beyond in a small but significant global company dedicated to sustainability. Join us and explore exciting opportunities within the global circular economy! 

Key responsibilities: 

• Supplier and Customer Interaction: Manage communications, check contracts in CRM, create contracts in ERP, and coordinate collections and deliveries. 

• Order Management: Handle receiving and shipping orders and follow up on open and unfinished lines in ERP. 

• Account Management: Oversee key outsourced accounts and their monthly activity sheets. 

• Contract Management: Regularly review purchase and sales contracts, inform Area Managers of status, and ensure contract fulfillment. 

• Payment Collection: Chase customer payments. 

• Customer Service: Address invoice and customer queries, manage references, and provide truck plate numbers to suppliers. 

• Sustainability Support: Issue and collect sustainable delivery notes, ensure correct document filing, and update ERP with sustainability information. 

• Meeting Preparation: Organize and prepare for meetings using ERP data and follow up on actions. 

• Audit Support: Assist with external audits, send out documents, follow up on results, and support MBP audits. 

• Backup Support: Provide backup for BC colleagues as needed. 

Who are you?  

We are looking for someone with the following essential experience or qualifications:  

• Experience in back-office sales administration. 

• Experience in logistics and/or supply chain coordination – ideally a background in bulk shipping, export and B2B. 

Essential Skills: 

• Language Proficiency: Business-level verbal and written English (minimum B2); additional languages are a plus. 

• Technical Skills: Proficient in MS365 and experienced in using SharePoint. 

• Continuous Improvement: Knowledge of Lean, Six Sigma, or similar methodologies. 

• Communication: Strong interpersonal skills, effective at all levels. 

• Methodical Approach: Structured, methodical, and well-organized. 

• Initiative: Ability to work independently and present ideas. 

• Resilience: Ability to work well under pressure and meet deadlines. 

• Team Player: Contributes positively to a collaborative culture. 

We offer:  

• A competitive wage in the range of $23-$24 an hour, dependent on experience.  

• A company bonus.  

• Working for a Company dedicated to sustainability, the environment and natural resources.  

• A friendly, professional and nurturing culture, dedicated to engagement and retention.  

• Flexibility with hybrid working after a suitable period.  

• Training opportunities with a focus on professional development. 

• Occasional international travel to other MBP offices (role dependent).  

Learn more about MBP Solutions here: www.mbpsolutions.com. To apply for this position, please send your CV in English to our HR Team: humanresources@mbpsolutions.com.